Contract: Fixed-Term Maternity Cover – Part-time
Hours: 30 hours per week (4 days)
Job Purpose
The Events Officer is responsible for the planning, coordination and successful delivery of a wide range of school events, supporting student recruitment, student retention, community engagement, and the overall objectives of Burgess Hill Girls.
Working closely with colleagues across the school, the postholder will ensure that internal and external events are delivered to a high standard, providing an excellent experience for prospective families, current parents, students, staff, visitors and external hirers. The role also includes responsibility for managing venue hire enquiries and supporting the effective administration of the school’s events programme.
Key Responsibilities
Event Planning and Delivery
- Coordinate and support the delivery of a programme of recruitment, community and school events across the Nursery, Junior School, Senior School and Sixth Form.
- Assist with the planning and organisation of external recruitment events, including exhibitions, feeder school activities, local festivals and community events.
- Coordinate in-house recruitment events, including Open Evenings, Open Mornings and other admissions-related activities.
- Support the delivery of curriculum, pastoral, and co-curricular events in partnership with teaching and support staff.
- Lead on the organisation and delivery of selected key events, including conferences, networking events, and community partnership initiatives.
- Attend key school events, including those taking place during evenings and weekends, as required.
Event Coordination and Administration
- Manage event requests from staff, ensuring all relevant information is gathered and recorded.
- Arrange and attend planning meetings with event owners to establish objectives, requirements, and timelines.
- Coordinate support from relevant departments, including Facilities, Housekeeping, Catering and IT, to ensure events run smoothly.
- Maintain detailed event plans, schedules, and records to support the effective delivery of all events.
- Organise and coordinate regular events meetings to review upcoming activities and monitor progress.
- Provide general administrative support relating to the school’s events programme.
Venue Hire Management
- Act as the primary point of contact for external venue hire enquiries.
- Conduct site visits and tours for prospective hirers and provide information regarding facilities, availability and hire arrangements.
- Prepare contracts and associated documentation for external bookings.
- Maintain accurate records of all bookings and ensure the events calendar is kept up to date.
- Manage communications with hirers before, during and after events, providing all necessary information and access arrangements.
- Raise invoices and maintain records relating to venue hire activity.
Relationship Management and Customer Service
- Provide a professional, welcoming, and responsive service to parents, pupils, prospective families, visitors, and external stakeholders.
- Develop effective working relationships with colleagues across the school to ensure successful delivery of events.
- Support wider marketing, admissions, and community engagement activities where appropriate.
General Responsibilities
- Work in accordance with School policies and procedures.
- Maintain confidentiality in relation to pupils, parents, staff, and School information.
- Demonstrate a flexible approach to working hours, recognising that some evening and weekend working will be required.
Person Specification
The successful candidate will have recent experience of organising events and will possess excellent organisational, communication, and interpersonal skills.
You will be highly organised, able to manage multiple priorities effectively, and demonstrate excellent attention to detail. Experience within an educational environment would be advantageous but is not essential. Strong IT skills and confidence using a range of software applications are required, together with a professional, customer-focused approach and the ability to work both independently and as part of a team.
Benefits
- Free cooked lunch
- Access to on-site fitness suite & tennis courts outside of school hours
- Discounted local sportscentremembership
- Pension scheme & wellness package
- On-site parking
- 28 days annual leave (pro rata) + Bank Holidays + discretionary Christmas closure days
Completed application form should be returned to hr@burgesshillgirls.com by 9am on Tuesday 1st September 2026.
